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Project Manager

Syracuse, NY 13210

Posted: 09/01/2023 Industry: Construction Management Job Number: MS35149587

Job Description

The Division of Fire Protection Services was created to assist emergency responders in their need for current, safe operating facilities. Since 2005, the Division has had an exceptional history of continually meeting the Essential Facility Design and construction needs of clients.

The Division has completed 18 fire stations totaling over $75 million in projects delivered “on time and under budget.” We do so by providing leadership from concept through completion beginning with the feasibility study phase through master planning, referendum, design, and construction management.

We are looking for a Project Manager to join the division, learn from the current Vice President, and eventually run the division themselves.


The Project Manager – Division of Fire Protection Services supports the Vice President – Division of Fire Protection Services with the initial project procurement (feasibility study) process which includes off-hours meetings with potential clients, planning for constituent education, attending evening public information sessions which conclude with a public referendum resulting in project approval. Assistance continues throughout the construction process which entails utilization of project management software to provide financial management of the project. This individual provides administrative oversight to ensure accounts and timely information flow to client, coordination of company resources and equipment and weekly onsite meetings with superintendent and subcontractors, functioning as an integral component of the project to ensure complete client satisfaction. The intent of this position includes a career path leading to VP of the division.

Position Responsibilities

Project Procurement/Marketing

Assist the Vice President – Division of Fire Protection Services with:

  • Creating and maintaining Division of Fire Marketing materials
  • Creating job specific proposals
  • Creating material for and attending job interviews
  • Creating material for and attending trade shows

Feasibility Study Phase & Referendum Phase

  • Assist in creating the feasibility study
  • Maintain good relationships with committee members and assist throughout the process
  • Prepare meeting packages and attend bi-weekly project committee meetings
  • Prepare meeting minutes
  • Organize and attend existing fire station tours
  • Gather and organize department information
  • Create mailers and postings for upcoming community forums
  • Attend and assist and community meetings/public forums
  • Assist in obtaining all required documents prior to voting
  • Develop caller instructions and caller fact sheets for department use in encouraging voting
  • Develop voter poll book
  • Attend and assist at referendum votes


  • Prepare meeting packages and attend committee meetings
  • Assist in Design Team selection and interviews
  • Take design notes
  • Assist with development of station design documents
  • Assist Vice President – Division of Fire Protection Services with constructability and value engineering
  • Assist in final document review
  • Assist in putting final documents out to bid
  • Collect all bidder RFI’s for Design Team comment/addenda
  • Attend bid openings
  • Assist in confirming all geotechnical, hazardous materials surveys, and required testing have been completed
  • Assist in developing FF&E binder


  • Prepare kick off meeting documents
  • Create and order job site signage
  • Attend and assist owner in the coordination of groundbreaking ceremonies
  • Solicit bids for job site consumables
  • Engage testing/special inspection, SWPPP
  • Get site superintendent set up with technology, email, drawings, etc.
  • Provide support and keep superintendent informed throughout the project
  • Prepare and assist in owner, design and sub-contractor meetings
  • Manage submittals, RFIs, daily reports
  • Collect daily/weekly reports, photos, inspections from superintendent and sub-contractors. Report any deficiencies to Vice President – Division of Fire Protection Services
  • Solicit bids for owner FF&E
  • Collect subcontractor payment requisitions and changes for Vice President – Division of Fire Protection Services review
  • Prepare monthly invoicing
  • Document, track and manage punch list at the end of the project
  • Coordinate owner training
  • Assist in planning for and attend ribbon cutting ceremonies
  • Maintain one-year warranty log, schedule primes for repairs as needed

Education, Experience and Skills:

  • Associate or bachelor’s degree or minimum of 3 years’ experience in contract administration
  • Six or more years’ field-based commercial construction experience
  • Strong communication and organizational skills
  • Ability to read blueprints, structural drawings and plan sets
  • Strong knowledge of construction materials, processes and equipment
  • Understanding of accounting and budgeting principles
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