Accounting Coordinator

Indianapolis, IN 46241

Posted: 03/18/2024 Industry: Accounting, Finance, Tax, & Audit Job Number: MS887015214

Job Description

Roles and Responsibilities - Accounting Coordinator
Position Overview:
As an Accounting Coordinator, you will be responsible for managing and facilitating the efficient
processing of vendor invoices, maintaining accurate financial records, and contributing to the overall
financial stability of the organization. Your attention to detail, organizational skills, and strong
communication abilities will be essential in ensuring the smooth operation of the accounts payable function.
 
Success in this role also depends on following our core values. These core values are the
foundation of our culture and guide our actions, decisions, and interactions. They encompass principles
such as integrity, collaboration, and customer focus, which are essential for fostering a positive and
productive work environment.
Responsibilities:
Invoice Processing:
  • Receive, review, and accurately process vendor invoices in a timely manner.
  • Verify invoices for accuracy, proper coding, and adherence to company policies.
  • Match invoices with purchase orders and delivery receipts, ensuring consistency.
Vendor Communication:
  • Collaborate with vendors to resolve discrepancies, answer inquiries, and address payment-related issues.
  • Establish and maintain positive vendor relationships to ensure smooth payment processes.
Data Entry and Documentation:
  • Accurately enter invoice details into the accounting system while maintaining consistency and
adherence to established coding guidelines.
  • Assist in maintaining an organized and efficient filing system for invoices and related
documentation.
Payment Processing:
  • Prepare and process electronic payments, including checks, ACH transfers, and wire transfers, in
accordance with payment terms and internal controls.
  • Verify payment approvals and obtain necessary authorizations before releasing payments.
Account Reconciliation:
  • Reconcile vendor statements and resolve discrepancies in a timely manner.
  • Collaborate with internal departments to address any outstanding issues related to invoices or
payments.
Reporting and Analysis:
  • Provide regular reports on accounts payable activities, including outstanding invoices and payment status.
  • Assist in analyzing accounts payable data to identify trends, opportunities for cost savings, and
process improvements.
Month-end Close:
  • Assist in month-end closing activities, including preparing accruals and reconciling accounts
payable records.
  • Provide accurate and detailed reports to the finance team for financial reporting purposes.
Compliance and Documentation:
  • Ensure compliance with company policies, procedures, and relevant financial regulations.
  • Maintain accurate and up-to-date documentation related to accounts payable processes.
Process Improvement:
  • Identify opportunities for process enhancements to improve efficiency and accuracy within the
accounts payable function.
  • Participate in projects aimed at streamlining and automating accounts payable processes.
Qualifications:
  • Strong understanding of accounting principles and practices.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Proficiency in business operating systems. Knowledge of SAP is a plus.
  • Able and willing to take on new technologies and software’s.
  • Excellent attention to detail and accuracy.
  • Effective communication skills, both written and verbal.
  • Ability to manage multiple tasks and prioritize workload in a fast-paced environment.
  • Strong analytical and problem-solving abilities.
  • Demonstrated organizational skills and ability to maintain orderly records.
  • Knowledge of relevant financial regulations and compliance standards.
  • Associate or bachelor's degree in accounting, finance, or a related field.
Working Conditions:
This position typically operates in an office environment during regular business hours. Occasional
flexibility might be required during peak periods or to accommodate time-sensitive tasks.
If you are a dedicated professional with a passion for accuracy and a keen eye for detail, we invite you to
apply for the role of Accounts Payable Coordinator. Join our dynamic finance team and contribute to the
financial success of our organization.
Apply Online

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